Steel Sheet and Plate RFQ: From Drawing to Receiving

Give every line a drawing number and revision, intended use, material grade and applicable product standard with edition. State finished thickness, width and length in one unit system, quantity as pieces and any total weight only as a separate check. Include cutting allowance or trim allowance only if it is needed, and say whether quoted dimensions are before or after cutting. For multiple sizes, use one line per size instead of a single aggregated tonnage.

Note the required delivery condition and any critical edge, orientation, protective film or flatness requirement on the same line. If a choice is still open, mark it as an option for quotation rather than silently treating two routes as equivalent. Give the delivery destination and any handling limit that affects package size. Ask for the offered form and any proposed deviation to be returned line by line.

For a galvanized flat-sheet line, write the hot-dip or electro-galvanized route, substrate grade, metallic coating designation and treatment, finished piece size and count, protected face, packaging and document basis. If the offer starts from coil cut to length, ask the seller to identify the final flatness and cut-edge acceptance method; do not transfer a parent-coil tolerance to the finished piece without agreement.

Ask how bundles and individual pieces will carry an order, grade, size and lot or heat identifier. Cutting can separate a finished piece from its parent label, so agree how the identifier will be transferred and how the packing list will map pieces or bundles to the supporting document. At receipt, compare the physical marks, packing list, order and document before splitting mixed sizes into stock.

State the inspection document type you require and which standard edition or contract clause governs it. Different inspection document types have different scope, and naming one in an RFQ does not mean it is automatically included in every offer. Confirm document availability and the heat-to-piece link in the seller’s written quote. The related document guide explains this choice in more detail.

Compare quotations against the same piece schedule: offered material and form, finished size and quantity, standard and edition, special tolerances, cutting responsibility, documents, packaging, destination and stated exclusions. A lower price for an unspecified cut route or a different inspection scope is not the same offer. Ask the seller to list deviations explicitly and update the accepted order line before work begins.

If delivered material appears different, segregate the affected pieces, preserve packaging and identifiers, photograph the condition, and record the exact order requirement against the observed measurement. Notify the seller through the agreed contractual channel and retain the receiving record. Acceptance, reinspection, replacement or another remedy depends on the actual agreement and the responsible approver; this guide cannot decide a dispute.